Introduction to Word Processing and Presentations
Introduction to Word Processing and Presentations

Introduction to Word Processing and Presentations

Lead Author(s): Saylor Academy

Source: Saylor

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This information management question pack examines introductory concepts and terms involved in the use of word processing and presentations.

This content is licensed under the Creative Commons Attribution 3.0 Unported License.

Introduction to Info Management, Word Processing and Presentations Question 1

(A) ______________ consists of the background, fonts, bullets, formatting, and color scheme that you can apply to define the look of your presentation.

A

Design mapping

B

Story mapping

C

Focus messaging

D

presentation

E

delivery

Introduction to Info Management, Word Processing and Presentations Question 2

(A) ______________ is an interaction between a speaker and an audience that usually includes one or more visual aids.

A

Design mapping

B

Story mapping

C

Focus messaging

D

presentation

E

delivery

Introduction to Info Management, Word Processing and Presentations Question 3

A ___________________________is the part of every presentation that controls certain text characteristics such as font type, size, and color, as well as background color and style.

A

notes master

B

title master

C

slide master

D

handout master

E

master slide

Introduction to Info Management, Word Processing and Presentations Question 4

Allen Johnson just took over a Coin Laundry and Washing business from his silent partner who recently abandoned the operation and the partnership. On his first day in the facility, Allen realizes there are no business transaction or inventory records. Throughout Allen’s first day, customers drop off bundles of clothes to be washed and folded. When Allen asks for names and addresses, customers respond with strange looks and replies that the previous owner never asked for such information. At the end of the first day, Allen has over one hundred transactions written in a notebook. Allen has a laptop, a printer, a word processing tool, and a spreadsheet tool. In order to minimize his work, which process should Allen follow to create customer receipts as well as receipts that remain with the store to track those clothes that will be picked up in the future?

A

Create an invoice template using the spreadsheet software and have it populate the customer name based on the selected information.

B

Create an invoice template using the word processing software and manually enter customer information and each transaction.

C

Create an invoice template using the word processing software and embed a link to the spreadsheet software data that will populate the invoice and record the transaction.

D

Create a blank invoice blank and manually enter the necessary customer information and each transaction.

E

Continue to make manual entries in the notebook.

Introduction to Info Management, Word Processing and Presentations Question 5

Allen receives weekly updated printouts from his customer. Each printout contains a list of the equipment needed for the next month. Each weekly update also contains major adjustments for the final two weeks of the report based upon the company’s confidence that future business is available. After receiving the 20‑page report, Allen spends six hours entering the data into his company database. After entering the data into the database, Allen spends another four hours creating a presentation with embedded graphics taken from his customer’s printout. Which of the following would be the best recommendation for Allen?

A

Continue with his current process.

B

Create a business form and link it to a presentation template.

C

Create and printout a business form containing the required information.

D

Extract a spreadsheet file from the database with the required information.

E

Create and extract the necessary graphic reports.

Introduction to Info Management, Word Processing and Presentations Question 6

Amany just completed her 12‑page monthly status report for her project, and was asked by her boss to turn the report into a presentation for a briefing tomorrow morning using their standard master template. You over heard the conversation and noticed Amany’s frustration with the request. What would you recommend to Amany to reduce her workload on this assignment?

A

Manually type the information into the presentation software.

B

Use the cut and paste function of the spreadsheet tool to populate the presentation.

C

Change the word processing document from “portrait” to “landscape” format.

D

Get help from a co‑worker to retype the information into the presentation software.

E

Import the slides into the master template using the “objects” function.

Introduction to Info Management, Word Processing and Presentations Question 7

Gordon Brown, the Executive Director of Great Energy Inc., sits at his desk and thumbs through the four financial presentations given to him by his Directors. He is scheduled to present the information to the Board of Directors in a few days, but is disappointed with the presentation’s content and format. Each presentation features a different layout, font, and header; even the content varies. While gathering and preparing the data for a Board of Directors meeting, which of the following questions would be most useful to ask in selecting the best tool for the task?

A

How will the information be presented?

B

What information is expected by the board members?

C

Is there a possibility that this information will be required for future board meetings?

D

B and C

E

A, B, and C

Introduction to Info Management, Word Processing and Presentations Question 8

Gordon Brown, the Executive Director of Great Energy Inc., sits at his desk and thumbs through the three reports and four financial presentations given to him by his Directors. He is scheduled to present the information to the Board of Directors in a few days, but is disappointed with the presentations’ content and format. Each presentation features a different layout, font, and header; even the content varies. Based on the description above, which of the following actions would you recommend to Mr. Brown?

A

Develop a master slide template for Board of Directors presentations.

B

Search for a simple standard financial reporting template.

C

Develop a master word template for the Board of Directors meeting.

D

Develop a standard set of spreadsheets containing the necessary information.

E

A and B

Introduction to Info Management, Word Processing and Presentations Question 9

Gwen, the new manager of your department has drafted a good presentation from a report that you wrote last month. She is scheduled to make the presentation to your local trade association in a few days. After reviewing her draft, you realize all of her slides are formatted differently with few similarities. To make matters worse, she is working on another draft presentation for a national convention. Which of the following presentation slide formats should she use?

A

Notes master

B

Title master

C

Slide master

D

Handout master

E

Master slide

Introduction to Info Management, Word Processing and Presentations Question 10

Jerry, the sales manager for your company, has a good presentation that he uses, but each slide is crowded with information that all looks the same. Some of his peers have suggested adding transitions, but he also needs ______________ in order to control the manner in which individual text or other objects appear as they enter or exit a slide.

A

slide shows

B

transitions

C

themes

D

tables

E

animation

Introduction to Info Management, Word Processing and Presentations Question 11

Jerry, your company’s sales manager, has developed a presentation where each slide is crowded with seemingly redundant information. He also hands out a well‑developed report that explains the product much better than the presentation. If you were Jerry’s colleague, which of the following could you do that would most likely improve the presentation?

A

Identify the tool functions that allow for integration and sharing across the wordprocessing and presentation tools.

B

Explain why the integration of word‑processing and presentation data is used in making business decisions.

C

Describe how to design a word‑processing document with integrated presentation data.

D

Describe how to design a presentation document with integrated word‑processing data.

Introduction to Info Management, Word Processing and Presentations Question 12

John and Susan Miller recently purchased “The Little Wine Shack,” a 30‑year‑old retail wine store, from Ben Anderson. Under Mr. Anderson’s ownership, the business grew from having an inventory of a few bottles inherited from his father’s wine cellar to a 10,000‑bottle cellar and a retail space offering public and private tastings. Mr. Anderson never used a computer but rather relied on his memory to remember customers’ favorite wines and previous purchases. In addition, Mr. Anderson made all customer contacts personally by phone. John and Susan want to take a different approach by automatizing many of the store’s manual operations, including using a computer to track inventory and customer records. They plan to create both print and electronic weekly newsletters offering, among other things, discount on customers’ previously purchased wines. Which of the following tools would help them achieve their objective?

A

Word processing

B

Spreadsheet and presentation

C

Presentation, word processing, and spreadsheet

D

Database and word processing

E

Presentation, word processing, database, and spreadsheet

Introduction to Info Management, Word Processing and Presentations Question 13

Roger Cline just purchased a store‑front mail and shipping business. The previous owner lowered the price because Roger did not want the business’s old computer system. After taking over the business, Roger realizes that he needs a way to keep track of the rented mail boxes and to generate monthly/quarterly customer invoices. The franchise parent company requires that the business owner provide the billing status of each box along with occupancy rate and revenue for the store. Presentation of this information is required during a monthly video conference call, and an electronic spreadsheet containing this information must be sent within two hours of the conference call’s completion. Based on these requirements, what tool would you recommend?

A

Word processing

B

Spreadsheet and presentation

C

Presentation, word processing, and spreadsheet

D

Database and word processing

E

Presentation, word processing, database, and spreadsheet

Introduction to Info Management, Word Processing and Presentations Question 14

Sally has just completed her class project based on her ideas of how to improve the production line at her job. Her professor was impressed with the paper and suggested that she present the information to her boss. Sally’s concern was that her boss would never read the 70 pages of words, graphs, and charts. She believed that the most her boss would have time for would be five to seven slides in a presentation. Her professor agreed and suggested that she take a different approach. He would likely

A

identify the tool functions that allow for integration and sharing across the wordprocessing and presentation tools.

B

explain why the integration of word‑processing and presentation data is used in making business decisions.

C

describe how to design a word‑processing document with integrated presentation data, as well as perform this task.

D

describe how to design a presentation document with integrated word‑processing data, as well as perform this task.

E

explain how the integration of the four major office suite tools can help inform business decisions and address business needs.

Introduction to Info Management, Word Processing and Presentations Question 15

Shirley Gold has decided to start a daycare business but needs funding from a venture capital group. The group has asked her to demonstrate her ability to bill for services, issue correspondence, keep track of financial records, and maintain searchable client records. In addition, the venture capital group requires a quarterly business briefing. Based on these requirements, which of the following tools should Shirley use to demonstrate this capability?

A

Word processing

B

Spreadsheet and presentation

C

Presentation, word processing, and spreadsheet

D

Database and word processing

E

Presentation, word processing, database, and spreadsheet

Introduction to Info Management, Word Processing and Presentations Question 16

Susan, the new receptionist, is asked to create a calendar to keep track of the scheduled days off work for the eight people in your department. The calendar needs to be produced monthly and hung in the break room. You walk past her desk and notice she is creating the calendar using a spreadsheet application. What tool would you recommend Susan use instead of the spreadsheet application?

A

Database report

B

Word document with an embedded calendar spreadsheet

C

Word document using a calendar template

D

Presentation document with an embedded calendar spreadsheet

E

Spreadsheet report

Introduction to Info Management, Word Processing and Presentations Question 17

The ______________ feature of a word processing header forces it to become a sub‑header.

A

template

B

demotion

C

promotion

D

captions

E

cross‑reference

Introduction to Info Management, Word Processing and Presentations Question 18

The ______________ tool provides style sheets and the ability to make your document presentation look consistent, within the same document and on sets of documents.

A

word processing

B

spreadsheet

C

presentation

D

database

E

email

Introduction to Info Management, Word Processing and Presentations Question 19

This word processing feature allows a topic to move one level up the hierarchy.

A

Template

B

Demotion

C

Promotion

D

Captions

E

Cross reference

Introduction to Info Management, Word Processing and Presentations Question 19

When you arrived at work this morning, there was a note from your boss and a hand written list of 200 potential donors along with their contact information. The note simply said, “Invite them all to the banquet next month— final presentation—keep track of their responses.” What tool and tool feature would you use to accomplish this task?

A

Word processing

B

Note pad

C

Blank sheet of paper

D

Database

E

Email

Introduction to Info Management, Word Processing and Presentations Question 20

Which of these communication styles, as described in the Interpersonal Attitude Instrument, is data‑focused?

A

Analyst

B

Innovator

C

Producer

D

Diplomat

E

Creator

Introduction to Info Management, Word Processing and Presentations Question 21

Which of these communication styles, as described in the Interpersonal Attitude Instrument, is delivery‑focused?

A

Analyst

B

Innovator

C

Producer

D

Diplomat

E

Creator

Introduction to Info Management, Word Processing and Presentations Question 22

Which of these communication styles, as described in the Interpersonal Attitude Instrument, is people‑focused?

A

Analyst

B

Innovator

C

Producer

D

Diplomat

E

Creator

Introduction to Info Management, Word Processing and Presentations Question 23

Which of these communication styles, as described in the Interpersonal Attitude Instrument, is results‑focused?

A

Analyst

B

Innovator

C

Producer

D

Diplomat

E

Creator

Introduction to Info Management, Word Processing and Presentations Question 24

You were just hired as a business analyst for “Jahanes Jewelry Company,” an online startup with only seven employees. The president recognizes your talent and periodically asks for your help. He asks you to pull the quarterly sales data from the database and prepare a brochure and a presentation that he can take with him to his meeting with a venture capital group. He also wants a spreadsheet with the most recent data prior to his meeting. The president has meetings scheduled with four other venture capital groups and wants to use a consistent format but slightly different data. He asks you to explain your approach to the other staff members. Which of the following would best describe your approach to addressing the president’s business needs?

A

Explain how the integration of the four major office suite tools can help inform business decisions and address business needs.

B

Explain and identify the office suite functions that allow for integration and sharing across the four major tools.

C

Describe how to design a word‑processing document with spreadsheet and database content.

D

Describe how to design a presentation document with integrated word processing and spreadsheet.

E

Explain how the integration of two major office suite tools can help inform business decisions and address business needs.

Introduction to Info Management, Word Processing and Presentations Question 25

Your manager asks you to run a small project that includes creating 11 different presentations: 10 for potential school donors, and one for the board of trustees. The investors include alumni and their family members, all of whom have previously provided support to the organization. Each donor presentation needs to have a slightly modified introduction to include data specific to each donor’s alumnus and previous donation status. A final presentation will be given to the board of Trustees, and will need to include the collective donor data. Based on the above description, what presentation feature would you use to facilitate and minimize the work required for all 11 presentations?

A

title bar

B

slide pane

C

slide master

D

auto correct

E

footer

Introduction to Info Management, Word Processing and Presentations Question 26

______________ affects the way one slide goes to the next. It adds interest to your slide show, but care should be taken that the effect does not become a distraction.

A

Slide show

B

Transition

C

Theme

D

Table

E

Animation

Introduction to Info Management, Word Processing and Presentations Question 27

______________ in a presentation tool refers to the manner in which individual text or other objects appear as they enter or exit a slide.

A

Slide show

B

Transition

C

Theme

D

Table

E

Animation

Introduction to Info Management, Word Processing and Presentations Question 28

______________ is/are the unique way(s) in which organizations coordinate work activities, information, and resources in order to create a product or service.

A

Business requirements

B

Information processing

C

Data processing

D

Information management

E

Business processes

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